Advertisement for Organization Development (OD) Consultant for Ekta (A leading NGO of Odisha)

Location: Koraput, Odisha

Period of Consultancy:  30 days (Oct 2024 – December 2024)

Type of contract: Consultancy

Detail technical bid should be addressed to HR Team at [email protected] with CC to [email protected] 25^th October 2024 at 5:00 pm. Late submissions will not be considered.

 

Terms of Reference (ToRs) for Organisational Development (OD) Consultant to conduct an Organisational Assessment

Background

EKTA is initiating a comprehensive organizational development initiative aimed at raising its operational efficiency, effectiveness, and overall performance of the organisation. To organize and guide this transformative journey, the organization is actively searching for an experienced organizational development consultant or firm. This Terms of Reference (ToR) document serves as a guide, delineating the specific scope of work, objectives, anticipated deliverables, and other pertinent details crucial for the successful engagement of the selected consultancy. The ToR provides a roadmap for the consultancy, ensuring alignment with the organization’s strategic goals and facilitating a collaborative and effective partnership.

Objectives

The primary objectives of this organization development consultancy are as follows:

• Conduct a comprehensive assessment of our current organizational structure, culture, processes, systems and Governance.
• Conduct an sectoral assessment of the organisation for Inclusive Education, Livelihood and Rehabilitation.
• Identify areas of improvement, gaps and formulate recommendations for enhancing organizational efficiency, communication, collaboration, and employee engagement.
• Facilitate the design and implementation of a tailored organization development plan or strategies aimed at aligning our structure, processes, vision, mission and practices with our strategic goals.
• Provide guidance and support to ensure successful change management and sustainable implementation of the proposed initiatives.
• Evaluating the outcomes and impacts of the interventions and ensuring continuous improvement and feedback loops.
• Building the capacity and capability of the organization and its staff to adapt and increase in a changing and complex and competitive environment.

Scope of Work

The consultant or consulting firm will be responsible for the following tasks:

1. Organisational Capacity:

Comprehensive Organizational Assessment: Conduct a thorough evaluation of the current organizational structure, culture, processes, and systems to gain insights into strengths, weaknesses, and areas for improvement.

Gap Identification and Recommendations: Identify gaps and areas for improvement, formulating clear and actionable recommendations to enhance organizational efficiency, communication, collaboration, and employee engagement.

 

Design Change Management Guidance: Provide guidance and support for effective change management, ensuring the successful and sustainable plan.

Implementation of Development Plan: Facilitate the design and implementation of a customized organizational development plan or strategies. This plan should align the organizational structure, processes, vision, mission, and practices with the strategic goals of the organization. implementation of proposed initiatives. This involves addressing potential challenges and fostering a positive transition.

Outcome Evaluation and Continuous Improvement: Evaluate the outcomes and impacts of the interventions, establishing mechanisms for continuous improvement and feedback loops to refine strategies based on evolving needs and circumstances.

Capacity Building: Focus on building the capacity and capability of the organization and staff to adapt and thrive in a changing and complex environment. This involves imparting skills and knowledge to enhance organizational resilience and agility. Partner has assessment data and feedback/comments from donor, if need consultancy will provide and support implement of the donor feedback/comments.

Location and Official Travel Involved

• Travel to be conducted however, considering the short duration of the assignment and the intensity of the work preference will be given to the consultant/Agency who ban be based in the field for adequate number of days to work closely with the organisation’s staffs.
• All information collected and/or formalised must be confidential relating with the PARTNER/Organisation/Employees and the Beneficiaries.

Consultancy Timeline

This is approximately semi long-term or 3 months contract with the consultancy group.

Estimated Timeline: October 2024 – December 2024.

Payment Conditions

• 1^st Payment will be release upon inception Report – 25%
• All payments would be made after taxes deductions as per Income Tax rules.
• Payment would be made through cheque/Online banking.

Application Process:

• Email should be addressed to Supply Chain Team at [email protected] with CC to [email protected] 25^th October 2024 at 5:00 pm. Late submissions will not be considered.
• The subject of the email should be “Organization Development Consultancy”.
• All questions relating to the tender should be sent via email to: [email protected]
• Contact person: Sonu Kumari Patra (HR) Mob: 63711 94799

Detail Deliverable and Schedule

Deliverable Title

Description

Responsible

Format and Style

Timeline

Experience and Skill Set Required

The assignment shall be carried out by the consultancy group which meet the following qualification:

• The consultant/consultancy group should have proven professional track record (and has a team) for several years of experience and acceptable performance in similar assignment and belonging to professional background, an advanced university degree (master’s or higher) Social Studies, Human Resources, Business Administration, Organizational Development, or similar disciplines.
• A minimum of 15 years’ experience and knowledge of organizational design, skill mapping and workforce planning.
• A minimum of 5 years’ experience working with local development or humanitarian organizations in India/Odisha.
• Experience in conducting research and developing high quality analysis report.
• Excellent communication skills – both written and verbal, including active listening skills.
• Language: fluency in English, Hindi. Odia language would be an added value.
• Change Management experience is considered an asset.

Proposal Submission

• Profile of the individual or consultancy agency
• Relevant experience in conducting similar organizational development related engagements, especially with local development or humanitarian organizations.
• Any comments on the Terms of Reference or restrictions on the ability of the firm to meet those requirements.
• An explanation of the final analysis report and the opinion the consultant/consultancy group will be able to provide
• An outline of the methodology
• Suggested staffing, including profiles of the team.
• Proposed timeline
• Cost proposal, detailing rates to allow the comparison of costs and relevant financial arrangements.

Status Updates/Reporting

The consultancy group/consultant shall provide the below status updates for the duration of the services:

• Monthly progress update with EKTA Management in email.

Acceptance

• Approved Final Report – to be accepted by EKTA Management within 7 days of delivery date.

Payment Information

Payment will be settled in 3 times according to the estimated effort of each deliverable –

Deliverable title:

% of the total cost payable	%	Amount (INR)	Due Date
Inception Report submission with all details like: Any comments on the Terms of Reference or restrictions on the ability of the firm to meet those requirements. An outline of the methodology Suggested staffing, including profiles of the team. Proposed timeline for each of the activities.
Comprehensive Organizational Assessment And Gap Identification & Recommendations
Design and Implementation of Development Plan
Change Management Guidance
Outcome Evaluation and Continuous Improvement
Capacity Building

After receiving the supplier’s invoice, costs are payable within 07 days of satisfactory ompletion of the deliverables

– All service provider will be responsible to comply in line with Government’s existing Tax Law, Regulation and Policy including Safeguarding.  EKTA can ask for any such documents and information to comply with local regulations.

How to contact for further information

Umesh : [email protected]

How to apply

How to apply for the services

Interested and qualified individuals and consultancy groups are requested the following documents, including information described under “Experience and skill set required” session, send to

• Cover letter outlining the proposed team, prior relevant experience
• Financial Proposal (lump sum including all travel, accommodation, out-of-pocket expenses and taxes)
• CVs of all team members
• Brief information of the organisation and proposal.
• Legal & Tax information related to the Agency/individual. In case of individual PAN and ADHAR is required.

Proposals must be submitted no later than Wednesday, 18th October 2024

To apply, please send your proposals, CV and relevant documentations to Email: XXXXXXXXXX

Confidentiality

All information provided by the training provider will be treated as confidential and will not be disclosed to third parties without prior consent.